The Painful Part | Invitation Addressing

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I have to admit, I’ve had this blog on my to-do list for nearly a year. It’s a daunting task, and undoubtedly the most painful part of the invitation process—even for me! I attempt to do my best to make the already overwhelming invitation process less stressful, but the addressing part I sadly can only do “so much”. If there’s ever a hold-up for us delivering invitations early, it’s because addresses are lagging. So today, I’m attempting to shed a little light on a less exciting part of my fairly dreamy job.


First, to the family and friends of the engaged. My plea to you is please be timely in answering calls, texts, Facebook messages, emails, What’sApp calls, Instagram messages, etc. etc. about your address. The bride and groom already have so much on their plate, that bugging you for your updated address, isn’t really top priority. If you’re moving, and are unsure about where you’re going to be, pick an address for mom, dad, aunt, friend or neighbor that isn’t in the process of moving, and just use their address. It’s not necessarily important that it comes right to your house, but just being able to get it and not delay the invitation process.

P.S. If you don’t get the invitation on time, chances are you’re not going to have ample time to send the RSVP back, and I have a whole other blurb about that here.

addressing wedding invitations

To the bride and groom, don’t let the address due date slip up on you. The first thing you should do when you get engaged is make your guest list. This determines so much for your big day—Venue, Food, Rentals— and of course, Invitation count. We suggest starting one big master list in an Excel or Numbers file. Once you have your master list done, it can be used for Save the Dates, Wedding Invitations, Showers, and keeping up with RSVP replies. It can easily be updated as people change addresses or getting married and change names! We have a fabulous guest list template here that we require for our Guest Address printing. You can download it here!

Bonus: You can continue to use this list for years to come for Christmas cards, change of address cards… baby announcements…? Just saying. It’s a useful tool for years to come!

addressing wedding invitations

About Addressing

Times have changed, and you are not necessarily required to address your invitations in the most formal way possible. If your event isn’t formal, then don’t feel pressured to use the traditional format, a simple “Jacki & Rudy Gil” will do the trick!

I certainly did not invent the etiquette for addressing, but here are my suggestions for printing addresses with us!

  • The more guests you’re having, the more time you should plan on gathering addresses. I know this seems a bit obvious, but if you haven’t been on top of the address gathering, if you have 250 guests, don’t think that you’re going to be able to gather them all within a week or even two. Be honest with yourself (and your stationer) about how the process is going.
  • Send our address spreadsheet to those who are contributing to the address list. Have them fill it out, just as we request, so that all you’ll have to do it transfer it to the master list. If you can do it, they can do it! Promise!
  • When filling out the addressing spreadsheet, make sure to triple check spelling. I prefer that the state be spelled out instead of using the abbreviation (AL, GA, FL). It gives balance to the envelope, and capital Script letters together often can look strange, or unreadable in my opinion.
  • If you’re unsure about if you need to use inner and outer envelopes, consider these questions:
    • Are you concerned about keeping the invitation ultra clean and protected? The double envelope insures that the inner envelope and contents will remain unharmed, without any “postal dirt” on them.
    • Are you worried that your guests will not follow etiquette? If you have a very strict number of guests allowed, are not inviting children, or have very large families, you can specify on the inner envelope “who” is actually invited, while the outer envelope has the proper name and address
    • Is your event very formal? If so, this is the most traditional method of wedding invitation etiquette, so you should consider double envelopes.
  • If you decide to use double envelopes, don’t feel like you have to keep it formal on the inner envelopes. If you have the formal names and address on the outer envelope, then make it feel personal on the inside, using “Aunt and Uncle”, “Grandma and Paw Paw” or any other nicknames you might use on a regular basis.
  • When we send you proofs, make sure that you double and triple-check them. Also, get all parties that submitted addresses to check their part too. Chances are, you’re not going to know if your future MIL’s guests addresses are incorrect.
  • When we give you a deadline for the addresses, tell your friends and family a week or two earlier. By all means, blame us! Say “Salt + Paperie needs them by this date… OR ELSE!” We don’t mind playing the bad guy for you. 🙂

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Again, I’m not the expert on addressing etiquette, so if a couple has specific addressing questions for me, I go straight to the expert, Emily Post. Here are the resources I use when I get a question I’m unsure about! I was not an uber traditional bride, so I still need to look up the most traditional forms of invitation addressing and etiquette.

Traditional Wedding Invitation Etiquette

Specific Forms of Addressing per Situation

I hope that even if you’re using a traditional calligrapher or addressing yourself that this is helpful and can ease your mind about one of the worst parts of the invitation process! Happy Weekend, all!

P.S. Even if we didn’t design your invitations, we can still print your guests addresses. See Tara’s photo below! Find more information here!

wedding invitation addressing

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